Job Description

Job Description

Job Description

FORT VALLEY STATE UNIVERSITY (FVSU), a state and land-grant institution of the University System of Georgia, invites applications for the position of Administrative Assistant- Business Administration and Economics Department.

Fort Valley State University, the only 1890 land-grant university in Georgia, is a comprehensive institution that provides an education to over 2,800 students including graduate students. The university is located in the town of Fort Valley in Peach County, the original site of the state's peach industry. Its 1,365-acre (5.52 km2) campus is Georgia's second-largest public university in area.

Fort Valley State University is an affirmative action, equal opportunity institution and does not discriminate against applicants, students, or employees on the basis of race, gender, ethnicity, national origin, sexual orientation, religion, age, disability, or marital or veteran status.

JOB SUMMARY

Fort Valley State University's Business Administration and Economics Department is seeking candidates for the Administrative Assistant position. The Administrative Assistant is responsible for performing a wide range of administrative office and program support activities for the department.

MAJOR DUTIES

• Answer, screen and transfer inbound phone calls.
• Document/record minutes of departmental meetings.
• Review, distribute and disseminate incoming/outgoing mail.
• Receive and direct visitors.
• General clerical duties including photocopying, fax and mailing.
• Bookkeeping and recordkeeping.
• Maintain electronic and hard copy filing system.
• Retrieve documents from filing system.
• Resolve administrative problems and inquiries.
• Prepare written responses to routine enquiries.
• Prepare and modify documents including correspondence, reports, drafts, memos and emails.
• Schedule and coordinate meetings, appointments and travel arrangements.
• Prepare agendas for meetings and prepare schedules.
• Open, sort and distribute incoming correspondence.
• Represent the departments at open houses outside of regular office hours on occasion.
• Performs other duties as assigned.

MINIMUM QUALIFICATIONS

• High School diploma.
• Three years relevant experience, preferably in an educational environment.

PREFERRED QUALIFICATIONS

• Bachelor's degree.
• Experience with bookkeeping/recordkeeping for academic grants preferred.

WORKING CONDITIONS

• Regular schedule is Monday through Friday, 8am 5pm
• Regular office environment, climate controlled

PHYSICAL REQUIREMENTS

• Performs repetitive tasks periodically.
• Required to stand; walk and stoop, kneel, crouch, or crawl.
• Lift and/or move up to 10 pounds and occasionally lift and/or move up to 25 pounds.

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found on-line at

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found on-line at .

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